Arup Administration Assistant in NA, Singapore

A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, we attract a diverse mix of people to work on ground breaking projects around the world.

Primary Focus

To provide administrative and secretarial support to the Business Group.

The key focus of each Business Group is on the profitable management of projects, resources and time.

The focus of the Administrative Assistant’s role is to provide effective support to the Business Group and Business Group Leader where appropriate. The role requires a broad skill base, a medium degree of technical capability, flexibility, and professionalism.

Key Responsibilities

  • Document Control on all aspects of project documentation on multiple simultaneous projects, utilizing various control systems. Ensure all documentation provided is as per Client quality formatting requirements. Work in strict co-operation with the Project Manager to ensure project progress status integration.

  • Contribution to the background research for, and preparation and construction of all Business Group documentation, ensuring compliance with Arup standard templates and Corporate Style Guidelines. This includes, but is not limited to; correspondence; reports; submissions; minutes

  • Providing direct support to the Business Group leadership team, including, but not limited to; arranging travel and hotel for staff, arranging talks/events and updating client contact and liaison; liaison with key personnel within the Business Group to ensure timely delivery of information; and other assistance as required

  • Reception relief as required

  • Other relevant duties as required.

KEY REQUIREMENTS

  • Microsoft Office:

  • Outlook 2007 or similar (Intermediate)

  • Word (Intermediate)

  • Excel (Basic - Intermediate)

  • PowerPoint (Basic)

  • Good written and verbal communication skills

  • Good literacy and numeracy skills

“It is not the wish to expand, but the quest for quality which has brought us to this position… to do work of quality, we must have people of quality. There are many kinds of quality, and there are many kinds of job to do, so we must have many kinds of people, each of which can do their own job well.” Ove Arup, 1970.

Job: Administration

Title: Administration Assistant

Location: Singapore-NA-Singapore

Requisition ID: SIN00003A