UBS Financial Services Data and Document Specialist in Singapore, Singapore

Job Reference #:


Business Divisions:

Corporate Center

Your role:

Are you incredibly organized with an eye for detail? Do you know how to take care of business? We’re looking for someone like that to:

–\treview and process incoming documents for clients

–\tprovide client advisors support with document management

–\tensure that the document records correspond with data in the system

–\toffer advice and support to client advisors when carrying out administrative tasks in connection with client care, like e-banking contracts, undeliverable mail research and managing archive systems


Data and Document Specialist



Job Type:

Full Time

Country / State:


Function Category:


What we offer:

Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.

Why UBS? Video

Take the next step:

Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.

Disclaimer / Policy Statements:

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Your team:

You’ll be working in the Output Management team in Singapore. You will be liaising with a wide-range of stakeholders across the back, middle and front-office to deliver the highest quality of client output which comes in various forms. Be it regulatory-driven mailers (such as client statements, trade advices and legal notices) or marketing materials (such as CIO Digest, digital newsletter etc), you hold the primary role as a quality controller who ensures that everything is produced in accordance with UBS guidelines and the local jurisdiction requirements, with the highest possible accuracy and output standard.

This involves managing an external vendor team who performs the day-to-day production. Being at the end of the entire operational process chain, as the name \"Output\" suggests, you will get to see how events

in other Ops spaces or many of the Bank's new initiatives have a downstream impact to our function. Hence, you will frequently have the opportunity to exercise your problem-solving skills or provide your feedback/insight for various projects from a client output perspective.

Your experience and skills:

You have:

–\tBachelor's degree or international equivalent

–\tExcellent ability to prioritize, manage multiple tasks and adapt to changes

–\tGood focus on process excellence – always on the lookout for ways to improve the process or systems

–\tGood grasp of process and system dependency, able to 'connect the dots'

–\tExcellent teamwork and cross-team collaboration

–\tWorking knowledge of MS word, excel and web-based applications

You are:

–\tResourceful in analyzing alternatives to solve problems

–\tMeticulous, organized and detail oriented

–\tDriven and committed as well as the ability to motivate others, proactive, hands-on mentality

–\tGood team player

–\tAble to deliver work requirement on time

–\tSelf-starter who can work well with minimal supervision (you can micromanage yourself)

–\tGreat communicator, with the ability to communicate appropriately at all levels in the organization

About us:

Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in almost 900 offices and more than 50 countries. Do you want to be one of us?