Citi Executive Assistant in Singapore, Singapore

  • Primary Location: Singapore,Singapore,Singapore

  • Education: Technical Diploma

  • Job Function: Technology

  • Schedule: Full-time

  • Shift: Day Job

  • Employee Status: Regular

  • Travel Time: No

  • Job ID: 17041108

Description

  • Extensive and complex management of schedule, coordinate all aspects of executive level appointments and meetings and receive visitors

  • Arrange conference calls, meeting and workshops

  • Coordinate and organize various travel arrangements including booking flights, hotels, travel visa and transportation, etc.

  • Help coordinate meeting planning for team leads in Singapore

  • Process expenses in line with corporate expenditure control guidelines and track and reconcile the expense payment

  • Track and compile report of staff’s leave schedule, remote office schedule and training attendance and plan (including oversea staff in North America)

  • Support travel plans and coordinate agenda for senior visitors to the Singapore

  • Support new hire onboarding and provide administrative support for exit staff

  • Track and compile report of new starters and leavers to adhere with audit requirements

  • Update contact lists, distribution lists, organization charts and produce PowerPoint presentations to a high visual standard; raise tickets through Service Now for the team and keep track on resolution

  • Manage the purchase of stationery, equipment and software, etc. as required

  • Create and maintain files of manager's correspondence and records, etc.

  • Assist with ad hoc reports and special projects

Qualifications

  • College graduate with at least 10 years of working experience in banking or similar environment

  • Highly proficient in MS Office (PowerPoint, Word, Excel and Outlook); ability to gain a strong command of new systems (procurement, expense reimbursement, etc.)

  • Excellent command of both spoken and written English

  • Strong interpersonal, communication and organizational skills

  • Attention to detail, prioritize workload with ability to handle multiple tasks and work independently

  • Presentable, confident and comfortable interacting with people at all levels